Admin and security
Offboarding, single sign-on and keeping access tidy as the team changes.
Every tool a company buys becomes a list of people who can log in. That list drifts: people change roles, contractors finish, and accounts outlive the reason they were created.
These notes are about keeping the list honest, which is good for security and for the bill, since an account nobody uses is a seat somebody pays for.
Reference pages for this topic
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01 Data sheet
Auditing seat usage: a reference method
Where to find usage data, how to sort accounts into groups, and what each group means for the next renewal.
Filed
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02 Run sheet
SaaS contract checklist for buyers
Twenty-odd points to check on a software order form before you sign, grouped by where the trouble usually starts.
Filed
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03 Walkthrough
Negotiating a software renewal, step by step
A timeline for renewing business software with room to bargain, from the first calendar entry to the signed order form.
Filed
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04 Desk calculator
Seat cost calculator
Enter seats, price and unused seats to see the annual bill and the share spent on idle licenses.
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